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Insert a bookmark for the selected text (Word 2007 and later: Insert tab > Bookmark).This text can be a phrase, one or more paragraphs, a bulleted list, a table, etc. Select the block of text you want to repeat later in the document.Whenever you change the original text, you only need to update the fields in the document for the changes to apply to the second (or third) instance of that text. You assign a bookmark to the text you want to re-use, then insert a cross-reference to the bookmark text. Of course, it would be nice if you could use a tool designed to deal with this sort of single sourcing (such as Author-it), but you’re stuck with Word. If another author takes over the document, they may not know that they have to update this text in two or more places if there are changes, either.
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You don’t want to write it twice (or more), and you’d rather not copy/paste it from the other location as that means that you’ll have to remember to maintain it in both places if there are changes. Note − Microsoft Word 2010 disabled the functionality of the Insert key and it does nothing, so you will have to follow-up with the above mentioned procedure to turn-on or turn-off the Insert mode.You have some text in a Word document that you’d like to repeat later in that document. Word will replace the existing text with the newly typed text without moving the position of the exiting test. Step 4 − Start typing the text that needs to be inserted. Step 3 − Now click the location where the text needs to be inserted or you can use the keyboard arrows to locate the place where the text needs to be inserted. Step 2 − Click on the Insert text available at the status bar and it will switch to the Overtype mode as shown below − When you select the Overtype option, the status bar will show the insert mode as shown below − Step 1 − Right-click the status bar and select the Overtype option from the displayed menu. In the Insertion mode, text will be added into the existing content but same time it will over write all the content which comes in its way. Word inserts the text to the left of the insertion point, moving the existing text to the right Insert and Replace Text Step 2 − Start typing the text that needs to be inserted. Step 1 − Click the location where you wish to insert text you can also use the keyboard arrows to locate the place where the text needs to be inserted.
Macro to insert text in word document how to#
Microsoft Word provides two ways to insert text in existing text and we will show how to use both the methods of inserting text − Insert and Add Textįirst we will see how inserted text will be added into the existing content without replacing any existing content. Many times it is required to go back and insert additional text in an existing line. In this chapter, we will discuss how to insert text in Word 2010.